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University Forms and Documents

TITLEPDFWORDEXCELWEBURLREV DATESUMMARYrelated policy
ACH EFT AuthorizationPDFAccounts Payable14-JulUse this form for Receiving Payment by Automatic Clearing House (ACH) or Electronic Funds Transfer (EFT)NA
Basic Moving Guidelines for New HiresWEBAccounts Payable18-FebUse this information as basic guidelines for moving expense reimbursement. Be sure to consult the Boise State Moving Policy.7140
Blanket Travel AuthorityPDFAccounts Payable15-JanUse this form to establish a blanket travel authority. Valid for one term only.6180
Contract for ServicesWEBAccounts Payable16-JulThis form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms)6150
Correcting Entry RequestWEBAccounts Payable18-SepUse this form to request corrections to invoices for Expense Reports, Requisitions, Internal Payments, and P-Card Transactions.6210
Field Trip/Event Expectations FormPDFAccounts Payable16-JulUse this form to preauthorized field trips and provide event expectations to students
Gift Award Incentive FormPDFAccounts Payable16-JulThis form should be completed and submitted to Accounts Payable for gifts that exceed $75 for employees or $250 for nonemployees6230
Independent Contractor Classification ChecklistWEBAccounts Payable18-JunNew online form. Use this form to determine whether a service provider is an independent contractor or an employee. Use in lieu of the IC Status Form6150
Independent Contractor Classification Checklist Companion GuidePDFAccounts Payable18-JunIndependent Contractor Classification Checklist Companion Guide for online form.6150
Internal Payment RequestWEBAccounts Payable18-SepUse this form to request to submit Internal Payment requests.6210
Internal Payment TemplateEXCELAccounts Payable18-JulUse this form to submit an Internal PaymentNA
Meals and Refreshments (Events) FormAccounts PayableDiscontinuedDiscontinued 6/30/2016. Complete the Event Expense Summary in its place.6240
Mileage LogEXCELAccounts Payable17-OctUse this form to log mileage for vicinity travel reimbursement.6180
Moving Expense AgreementWEBAccounts Payable19-JanUse this form to have new employees consent to the moving expense policy at the University, if necessary under their circumstances. 7140
Moving Guidelines for DepartmentsWEBAccounts Payable19-JanUse this form to reference instructions on how to request moving funds, and what is/is not appropriate.7140
Multiple Correcting Entry RequestWEBAccounts Payable18-SepUse this form to request multiple corrections to Expense Reports, Requisitions, Internal Payments, and P-Card Transactions.6210
Multiple Correction TemplateEXCELAccounts Payable18-SepComplete this form and attach to Multiple Correcting Entry Request6210
Non-Employee Reimbursement FormEXCELAccounts Payable19-AprThis is for reimbursements that meet the accountable plan standards for non-employees only.6180
Per Diem CalculatorEXCELAccounts Payable19-AprPer diem calculator (optional tool). Use this tool to calculate your per diem rates.NA
Petty Cash WorksheetEXCELAccounts Payable17-OctUse this worksheet to replenish Petty Cash.6020
Preferred Rate Moving CompaniesWEBAccounts Payable17-OctUse this information to find a list of approved moving companies for use by employees, either moving into town or for some other business purpose.7140
Procedure for Human Subject Payment and FormsPDFAccounts Payable17-SepProcedure for payments of human subjects for purposes of research including related forms.NA
Public Relations and Alcohol Expense FormAccounts PayableDiscontinued6250
Retreat RequestPDFAccounts Payable16-JulUse this form to request a retreat. A defined purpose, schedule of activities, cost information, and outcome of the retreat are needed.6280
Social Club Activity Certification and LogPDFWORDAccounts Payable10-FebUse this form to document activity in a social club, distinguishing between official University business and personal activities.6190
Social Club Authorization FormPDFAccounts Payable10-FebUse this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.6190
Standard Requisition Payment ApprovalWEBAccounts Payable18-SepUse this form to proceed with payment on a standard requisition.6130
Substitute W-9/Direct Deposit Form and InstructionsW9 VendorPDFAccounts Payable19-MarUse this form for U.S. supplier record and ACH/EFT (Direct Deposit set-up. Federal law requires that we have on file a W-9 form with the taxpayer identification number for each person or entity to which the University makes a payment (complete Part 1 of this form). The U.S. supplier may receive payment by University check or Direct Deposit. The supplier must complete both Part 1 and Part 2 of this form to authorize payment via Direct Deposit.NA
Event Expense SummaryPDFAccounts Payable17-SepUse this form in conjunction with meals, refreshments, and alcohol expenses.6240, 6250, 6260
Accounting Reorganization Request FormWEBAdministrative Accounting19-JanUse this form to inform administrative accounting of a structural change or reorganization in your unit.NA
Accounts Receivable Invoice TemplateEXCELAdministrative Accounting18-JunUse this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information.NA
Accounts Receivable Invoice Template InstructionsPDFAdministrative Accounting18-Juninstructions for the Accounts Receivable Invoice TemplateNA
Budget Rollup AccountsPDFAdministrative Accounting9-DecList of Budget rollup accounts (used only for budget transactions, not valid for coding financial transactions).NA
Departmental Deposit Template and InstructionsPDFAdministrative Accounting19-JanInstructions for information on the Departmental Deposit process.NA
Departmental Deposit TemplateDepartmental Deposit TemplateAdministrative Accounting18-DecUse this form to submit a Departmental Deposit.
Expanded Expense Account Code ListEXCELAdministrative Accounting13-AugUse this form to reference or look-up expense account codes.6210
Frequently Used Revenue Account Codes for Auxiliary DepartmentsPDFAdministrative Accounting11-MayUse this form to locate revenue account codes. To be used only by residence halls, food services, athletics, and other Auxiliary units. 6210
Frequently Used Revenue Account Codes for Educational DepartmentsPDFAdministrative Accounting7-JanUse this form to locate revenue account codes. To be used only by Educational Departments for revenues that are related to the conduct of instruction, research, and public service. 6210
Journal Entry RequestWEBAdministrative Accounting18-SepUse this form to request surplus transfers, reallocations, and corrections to transactions with no transaction number.6210
Journal Entry TemplateEXCELAdministrative Accounting18-SepComplete this form and attach to Journal Entry Request6210
Multiple Supplemental Value Template - Segment MaintenanceEXCELAdministrative Accounting19-JanComplete this template and upload to Segment Maintenance form to request multiple supplemental values.NA
Payroll Correction RequestWEBAdministrative Accounting18-SepUse this form to request payroll corrections.6210
Segment Maintenance Request FormPDFAdministrative Accounting19-JanUse this form to add, change, or deactivate a funding source segment.6210
Concurrent Enrollment FormPDFAdmissionscurrentAdmission application form for Concurrent students who want to apply for regular admission.NA
Financial StatementPDFAdmissionscurrentInternational students financial documentation form.NA
International Student Graduate AdmissionsWEBAdmissions2010Admission application for international students applying for graduate programsNA
International Student Undergraduate AdmissionsWEBAdmissions2011Admission application for international students applying for undergraduate programsNA
Transcript Request FormWEBAdmissions15-JulRequest transcripts to be sent TO Boise State and explains fax policyNA
Undergraduate ApplicationWEBAdmissionscurrentCommon Application for Admission to Idaho's Public Colleges and Universities
Affirmative Action Applicant Letter (Electronic)Human Resources16-JunObsolete. New applicant tracking system (Taleo) captures this information automaticallyNA
Request for Reasonable AccommodationPDFHuman Resources15-OctUse this form to request/suggest accommodations for a disability or other physical condition that you believe are needed to enable you to perform the essential functions of your job.NA
Architectural and Engineering Services Request for ServicesPDFArchitectural and Engineering Services13-AugUse this form to request service from Architectural and Engineering Services.NA
Request for Space AssignmentPDFArchitectural and Engineering Services9-DecUse this form to request campus space assignment.NA
Boise State Foundation Check Transmittal FormPDFBoise State University Foundation13-AprUse this form when sending checks to the Foundation for deposit.NA
Boise State University Foundation Check RequestPDFBoise State University Foundation13-AprUse this form to request a check from the Boise State Foundation.NA
Boise State University Foundation Check Request ProceduresPDFBoise State University Foundation10-AugUse this form to understand the procedures that need to be followed when requesting a check from the Boise State Foundation.NA
Budget Worksheet - Segment MaintenanceEXCELBudget19-JanComplete this template and upload to Segment Maintenance form to request new departments and cost centers.NA
Electronic EAF User ManualBudgetcurrently unavailableUse this form to help manage employee action forms, and to help navigate the site. Gives detailed instructions and how-to's.7120;7170;7320;7150
Memorandum of AgreementEXCELBudget17-FebUse this form to establish documentation and approval for funding requiring commitments of ongoing funds, program contractual agreements, or employment funding agreements.NA
OFC Budget Transfer TemplateEXCELBudget18-OctUse this form to request a budget transfer.
Request for Electronic EAF SecurityWEBBudget15-SepUse this form to request for an employee to create, edit, approve, or review employee action forms.NA
Special Funding Request (SFR)WORDBudget17-FebRequest for one-time supplemental funding to address an extraordinary challenge or opportunity that was not anticipated during the annual budget process.NA
Request for Space AssignmentPDFSpace Management/9-DecUse this form to request to use a space in the University, for example a classroom, office, wet/dry lab, etc. NA
Children's Center Application for EnrollmentPDFWEBChildrens Center10-JunApplication form to go on the wait list for the Children's Center.NA
Student HandbookPDFDean of StudentscurrentStudent HandbookNA
Employee Voluntary Resignation Notification FormWEBHuman Resources14-AprAs soon as you have made a decision to resign, please complete and submit this form to your immediate SupervisorNA
Reference Check GuideWORDHuman Resources13-MarUse this form to aid in your reference checks.NA
Separation ChecklistPDFWORDHuman Resources18-JulUse this checklist should be used to ensure return of all University property and resolution of outstanding financial obligations, if any, upon the exit of employee.NA
Building InformationWEBFacilities Operations & MaintenancecurrentUse this document to find maps and other various information regarding the buildings on the Boise State University Campus.NA
Contractor Key/Access RequestPDFFacilities Operations & Maintenance18-FebUse this form to request a key to a certain building/room for a contractor. It takes three days to process a request and make the keys.NA
Facilities_Services - Billable and Non-BillablePDFFacilities Operations & Maintenance10-DecUse this form to review the normal services and additional services provided by Facilities, Operations, and Maintenance.NA
Facility Requisition FormPDFFacilities Operations & Maintenance11-MarUse this form to request the use of a facility/building on campus for an event. Does not include requests for parking, and each additional building or facility will require and individual form.NA
Faculty Door Cards / Revised 5-92 / (Available in Printing & Graphics ext. 1269)Facilities Operations & MaintenancecurrentUse this form toNA
Key Request FormPDFFacilities Operations & Maintenance18-FebUse this form to request a key, report a lost/stolen key, or return a key to the University. NA
Key Transfer FormPDFFacilities Operations & Maintenance14-JanUse this form to transfer the ownership of a key, or multiple keys, from one employee to the next.NA
Salvage, excess or trade-in formPDFFacilities Operations & Maintenance15-FebUse this form to request pick-up of excess, trade-in, or salvageable items. NA
Service Request- FO&MWEBFacilities Operations & MaintenancecurrentUse this form to Make a Service RequestNA
Request for Space Assignment (Facilities Planning)PDFFacilities Operations & Maintenance9-DecUse this form to request to use a space in the University, for example a classroom, office, wet/dry lab, etc. NA
Contract for ServicesPDFGeneral Counsel16-JulThis form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms)6150
Contract Routing FormWEBGeneral Counsel16-MaySee https://generalcounsel.boisestate.edu/contract-administration/submitting-a-contract/6030
Local Engagement AgreementWEBGeneral Counsel16-JulThis form agreement has been approved for use by the Office of the General Counsel for contracting with Artists for performance-type services.NA
Adjustment of Academic RequirementsWEBGraduate CollegecurrentUse this form to modify the student's program requirements as indicated previously on the Application for Admission to Candidacy (Graduate College).NA
Application for Admission to CandidacyWEBGraduate College13-SepUse this form to review the detailed plan of study for a graduate student - used by the Graduate CollegeNA
Application for Directed ResearchWEBGraduate College13-SepUse this form to apply for a Directed Research Project - which involves research conducted by a graduate student under the supervision of a member of the graduate faculty. It requires the clear statement of a hypothesis, a review of the relevant literature3050
Application for Graduate AdmissionWEBGraduate CollegeCurrentUse this form to apply for graduate admission online.NA
Application for Graduate AssistantshipWEBGraduate College13-JulUse this form to apply to become a graduate assistant.NA
Application for Graduate Independent StudyWEBGraduate College10-JulUse this form to apply for graduate independent study, or an advanced study on a specialized topic.3050
Appointment of External Examiner for Doctoral DissertationWEBGraduate College13-JulUse this form to nominate persons for the role of external examiner of a doctoral dissertation that is produced by a student under the supervision of the major advisor.NA
Appointment of Supervisory CommitteeWEBGraduate College13-JulUse this form to appoint a supervisory committee for any master's or doctoral student engaged in any thesis activity.NA
Completion of Graduate CertificateWEBGraduate CollegecurrentUsed to apply for graduation, this form will list you with the group graduating for the term you've chosen and will start the process to order a document of completion, either a degree or certificate.NA
Completion of Graduate DegreeWEB"Graduate CollegecurrentReporting via Bronco Web completion of a Graduate Degree.NA
Graduate Faculty Nomination Form and GuidelinesWEBGraduate College13-JulUse this form to nominate faculty for various different graduate level statuses.NA
Graduation ApplicationWEBGraduate CollegecurrentUse this form to apply for graduate college admission. For International graduate students, please use the International Student Application.NA
International Student Application for Graduate AdmissionWEBGraduate CollegecurrentUse this form to apply for graduate admission as an international student.NA
Practicum/InternshipWEBGraduate College2010Use this form to register for internships. Please note that some departments have specific requirements students must fulfill before they can register for an internship.NA
Procedures for the Final Oral Examination of a Ph.D. StudentWEBGraduate College11-JulProcedures for the Final Oral Examination of a Ph.D. StudentNA
Report of Culminating ActivityWEBGraduate College10-JulUse this form to anticipate a graduate student's completion of their degree, and culminate information regarding their progress.NA
Report of Doctoral Comprehensive ExaminationWEBGraduate College10-JulUse this form to report the results of a graduate student's doctoral examination.NA
Request for Curriculum Action Form and InstructionsPDFGraduate College13-AugUse this form to create a new major/program/minor/etc, add/remove program requirements, delete major/program/minor/etc., or change an aspect of a course.4050
Request for Extension of TimeWEBGraduate College13-JulUse this form to request that a graduate student's time for completion of a master's or doctoral degree be extended.NA
Senior Permit FormPDFGraduate College13-NovUse this form to allow a senior student to enroll in graduate courses without being admitted into the graduate program.NA
ADA Physical/Mental Requirements QuestionnairePDFWORDHuman Resources2-MayUse this form to gather information about the duties and responsibilities that are assigned to a classified support position.NA
ADA Public Notice (State of Idaho)PDFHuman Resources9-SepState of Idaho ADA Public NoticeNA
Affirmative Action Applicant Letter (Electronic)Human Resources16-JunObsolete. New applicant tracking system (Taleo) captures this information automaticallyNA
Announcement TemplateHuman Resources16-JunObsolete. New applicant tracking system (Taleo) captures this information automatically.NA
Applicant Letter Canceled or Failed SearchHuman Resources16-JunObsolete. New applicant tracking system (Taleo) sends this letter electronically.NA
Applicant Letter Considered Not Selected for InterviewHuman Resources16-JunObsolete. New applicant tracking system (Taleo) sends this letter electronically.NA
Applicant Letter Interviewed Not SelectedHuman Resources16-JunObsolete. New applicant tracking system (Taleo) sends this letter electronically.NA
Background Check Request FormWEBHuman ResourcescurrentUse this form to initiate a background check.NA
Beneficiary & Voluntary Term Life EnrollmentPDFHuman Resources12-NovUse this form to enroll in voluntary term life insurance plan.NA
Beneficiary Designation Form for MinorsHuman Resources8-AugUse this form to designate beneficiaries for a minor. If the beneficiary is a minor, a custodian must be named on this form.NA
Beneficiary Form - Basic LifePDFHuman Resources12-NovUse this form to enroll in a basic life insurance program. Used to designate beneficiaries.NA
Classified Cover and Offer LetterHuman Resources16-JunObsolete. New applicant tracking system (Taleo) sends this letter electronically.NA
Conducting a Lawful Employment InterviewWEBHuman Resources11-JulHow to Conduct a Lawful Employment InterviewNA
Confidentiality Statement/AgreementPDFHuman Resources11-DecBoise State University has very strict confidentiality regulations which are consistent with the federal Family Education Rights and Privacy Act of 1974 and each employee's and student's privacy is protected by this or other various laws and regulations.NA
Electronic EAF Authorization FormWEBHuman Resources15-SepUse this form to request for an employee to create, edit, approve, or review employee action forms.NA
Electronic EAF User ManualHuman Resourcescurrently unavailableUse this form to help manage employee action forms, and to help navigate the site. Gives detailed instructions and how-to's.NA
Employee Conference FormPDFHuman ResourcesDocumentation for an employee/supervisor conference.NA
Employee Information FormWEBHuman Resources17-AugUse this form to retrieve information needed from new employees. Includes affirmative action information, which is required for reporting purposesNA
Employee Voluntary Resignation Notification FormWEBHuman Resources14-AprAs soon as you have made a decision to resign, please complete and submit this form to your immediate SupervisorNA
Faculty Voluntary Phased Retirement AgreementPDFHuman Resources9-OctUse this form to create and agree to a phased retirement program, where the combined percentage of Fall and Spring semester salaries cannot exceed 49%.4470
Fee Waiver Application for Dependent ChildrenWEBHuman Resources17-OctUse this form to waive fees for courses for dependent children as an employee in a permanent position.NA
Fee Waiver Application for EmployeeWEBHuman Resources17-OctUse this form to waive fees for courses as an employee in a permanent position.NA
Fee Waiver Application for SpouseWEBHuman Resources17-OctUse this form to waive fees for courses as the spouse of an employee in a permanent position.NA
FMLA Certification for Serious Injury or Illness of a Veteran for Military Caregiver LeavePDFHuman ResourcescurrentUse this form for Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave7230
FMLA Certification for Serious Injury or Illness of Covered Service Member - for Military Family LeavePDFHuman ResourcescurrentUse this form to provide certification for serious injury or illness of covered service-member for military family leave7230
FMLA Certification of Health Care Provider for Employee's Serious Health ConditionPDFHuman ResourcescurrentThis form is used to make a medical certification statement for the employee's own serious health condition.7230
FMLA Certification of Health Care Provider for Family Member's Serious Health ConditionPDFHuman ResourcescurrentUse this form to make a medical certification statement for the illness of a family member under FMLA.7230
FMLA Certification of Qualifying Exigency For Military Family LeavePDFHuman ResourcescurrentUse this form to provide certification of qualifying exigency for military family leave.7230
FMLA Notice of Eligibility and Rights & ResponsibilitiesPDFHuman ResourcescurrentSubmit this form along with the appropriate Certification of Health Care Provider to Benefits 30 days prior to your leave, or when the need for leave is foreseeable. NA
Goodwill Payroll Deduction FormPDFHuman Resources13-SepUse this form to get a food voucher, which allows qualified BSU Classified employees to get one free meal a week.NA
Goodwill Request FormPDFHuman Resources13-JunThe GoodWill program is a food voucher system allowing qualified BSU Classified employees to get one or two free meals a week.NA
Health Insurance Enrollment Form - Blue CrossPDFHuman Resources15-SepUse this form to apply for medical enrollment, or health insurance, in the State of Idaho from Blue Cross as a full-time employee.NA
I-9 List of Acceptable DocumentsWEBHuman ResourcescurrentList of Acceptable Documents for proof of identityNA
Idaho Flexible Spending Claim FormPDFHuman Resources16-JulFlexible Spending Accounts (FSA) are a way to pay dependent day care expenses and medical expenses on a before tax basis.NA
Idaho State Service FormPDFHuman Resources6-OctUse this form to update an employee's Idaho State Employment status, including information about a retirement plan.NA
Letter of Appointment FormPDFHuman Resources17-NovUse this form to acknowledge the acceptance of an appointment by signing this form and returning it to the University.NA
Outstanding Debts and Confidentiality StatementPDFHuman Resources8-JulUse this form to authorize Boise State University to withhold any outstanding debts owed to the University from an employee's last paycheck(s) upon separation from employment.NA
Performance Evaluation Form InstructionsPDFHuman Resources2017Instructions for Performance Evaluation Forms.7300;7400
Performance Evaluation Form-EmployeeWORDHuman Resources2017Use this form to evaluate the performance of an employee7300;7400
Performance Evaluation Form-Supervisor/ManagerialWORDHuman Resources2017Use this form to evaluate the performance of a supervisor/managerial employee.7300;7400
PERSI: Beneficiary Designation (RS - 115)PDFHuman Resources16-AugUse this form to designate beneficiaries to receive your PERSI Base Plan and Choice 401(k) Plan death benefits.NA
PERSI: Name Change Form (RS - 111)PDFHuman Resources16-AugUse this form to change the name on file for you with PERSI. The name change will apply to both your PERSI Base Plan and Choice Plan 401(k) accounts. Statements, correspondence, tax information, and benefit payments will be sent to the new name.NA
PERSI:Request for Base Plan Account Withdrawal (RS - 108)PDFHuman Resources16-AugUse this form to choose how you want PERSI to handle the withdrawal of your PERSI Base Plan contributions and interest when you terminate employment with a PERSI employer.NA
Reciprocal Fee Waiver FormPDFHuman Resources17-OctEmployees of other Idaho higher education institutions may attend classes at Boise State University using their reciprocal education agreement with some limitations. see https://hrs.boisestate.edu/benefits/education-benefit/ for more information.
Recruitment Order FormHuman Resources16-JunObsolete. Replaced by Requisition in new applicant tracking system (Taleo).NA
Recruitment PlanHuman Resources16-JunObsolete. Integrated in the Requisition in new applicant tracking system (Taleo).NA
Reference Check GuideWORDHuman Resources13-MarUse this form to aid in your reference checks.NA
Request for Leave With PayPDFHuman Resources8-JunUse this form to Request Leave With Pay7260
Request for Leave Without PayPDFHuman Resources10-MayUse this form to request Leave without pay7260
Request for Primary Name ChangePDFHuman Resources17-MarUse this form to change the address or preferred name of the employee. Name changes can also lead to a change in the user name and BroncoMail address.NA
Request for Reasonable Accommodation FormPDFHuman Resources15-OctUse this form to request/suggest accommodations for a disability or other physical condition that you believe are needed to enable you to perform the essential functions of your job.NA
Salary Reduction Form - 401(k) Persi ChoicePDFHuman Resources17-MarSalary Reduction Form - 401(k) Persi ChoiceNA
Salary Reduction Form - 403(b)PDFHuman Resources6-JanUse this form to reduce an Employee's salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s).NA
Salary Reduction Form - 403(b) RothPDFHuman Resources7-MaySalary Reduction Form - 403(b) RothNA
Salary Reduction Form 457(b)PDFHuman Resources6-FebUse this form to reduce an Employee's salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s).NA
Search Analysis workbookHuman Resources16-JunObsolete. New applicant tracking system (Taleo) replaces need to track applicants via Excel spreadsheet.NA
Selection StatementHuman Resources12-JunObsoleteNA
Separation ChecklistPDFWORDHuman Resources18-JulUse this checklist should be used to ensure return of all University property and resolution of outstanding financial obligations, if any, upon the exit of employee.NA
Shared Leave DonationPDFHuman Resources11-JanShared Leave Donation FormNA
Shared Leave Request FormPDFHuman Resources9-JanUse this form to request the use of shared leave for serious illness/injury of either an employee or a family member of that employee.7220
Student Employment Change FormWEBHuman ResourcescurrentAll changes to student employment information should be initiated through this form.NA
Telecommute Request FormWEBHuman Resources17-AugUse this form to apply for telecommuting status as a University employee.NA
Temporary Employee Hiring Information WorksheetHuman Resources16-JunObsolete. New applicant tracking system (Taleo) satisfies need for this document.NA
VSP Reimbursement FormPDFHuman Resources8-FebOut-Of-Network Reimbursement Form for VSPNA
Wage Deduction Authorization AgreementPDFHuman Resources13-JunYour signature on the Policy/Procedure Compliance Certification Form authorizes Boise State University to withhold any outstanding debts lawfully owed to the University from your last pay upon your separation from employment.NA
Scantron Services FormPDFInstructional Design and Educational Assessment16-MayUse this form to accompany Scantrons to be processed by Instructional Design and Educational Assessment to ensure quick and accurate results.NA
Report of Lost- Missing- or Stolen EquipmentPDFInventory ControlApr-00Use this form to report lost, missing, or stolen equipment to the University's Inventory Control Office.6270
Request for Disposal of Excess Salvage or Trade-In Inventory ItemsPDFInventory Control15-FebUse this form to request for disposal, salvage, trade-in, sale, or donation of inventory items no longer needed by the department.6130; 6270
Contract for ServicesWEBGeneral Counsel16-JulThis form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms)6150
Change Directory InformationWEBOIT2011Use this form to correct data such as department, location, phone and fax numbers, and email address on the University Directory.NA
Dept ID or Project/Grant ChangeWEBOIT2011Use this form to change Department ID numbers and Project/Grant numbers.NA
Electronic EAF Authorization FormWEBOIT15-SepUse this form to request for an employee to create, edit, approve, or review employee action forms.NA
Mobile Communications AgreementWEBOIT2010Use this form to gain approval for a mobile device to be used for University purposes only.8070
Searchable Faculty and Staff DirectoryWEBOIT2010Use this form to look-up or search for basic information regarding a faculty member (phone number, department, e-mail, etc.). NA
Telephone Directory - DepartmentsWEBOITcurrentUse this form to reference or look-up telephone numbers by department.NA
Telephone Directory - Fax NumbersWEBOITcurrentUse this form to reference or look-up fax numbers listed alphabetically by department.NA
Update 911 Info. (Moving your own IP phone) WEBOITcurrentUse this form to update phone information when a telephone is moved.NA
P-Card Account Maintenance RequestPDFP-Card18-MayUse this form to change p-card account details for an individual.6140
P-Card ApplicationPDFP-Card18-JanUse this form to apply to be a p-cardholder for a department. Requires single transaction and overall monthly limits to be set.6140
P-Card Approver AgreementPDFP-Card18-JanUse this form to assign a p-card departmental coordinator. This form details their responsibilities as a p-card coordinator.6140
P-Card Missing Receipt AffidavitPDFP-Card18-JanThis form is not a substitute for an original receipt and should only be used if all attempts to obtain an original receipt have failed6140
P-Card Non-Compliance Warning FormPDFP-Card18-JanUse this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution.6140
P-Card Reconciler AgreementPDFP-Card18-JanUse this form to authorize an employee as a p-card reconciler, and ensure that they have reviewed the necessary materials.6140
P-Cardholder User AgreementPDFP-Card18-JanUse this form to agree to the terms and conditions of p-card use as a cardholder.6140
Direct Deposit AuthorizationPDFPayroll18-JunBoise State University requires direct deposit for all payroll checks. This is your authorization to allow Boise State to use Direct Deposit.NA
Payroll Correction TemplateEXCELPayroll18-SepComplete this form and attach to Payroll Correction Request6210
Procedures for Processing Payroll CorrectionsPDFWORDPayroll17-OctHow to -Procedures for Processing Payroll Corrections6210
Student Employment Change FormWEBPayrollcurrentAll changes to student employment information should be initiated through this form.NA
Timesheet - all EmployeesEXCELPayroll16-JunUse this form to submit time worked during a given time period only if you and your supervisor are unable to enter time via my.BoiseState.NA
W4 - Self Service on my.BoiseState InstructionsPDFPayrollcurrentW4 Self Help Instructions via my.BoiseStateNA
W4 FormPDFPayroll2010Complete Form W-4 so the University can withhold the correct federal income tax from your pay.NA
W4 Withholding CalculatorWEBPayroll10-JanUse this form to determine whether you need to give your employer a new W-4.NA
Request for Services - Campus Copy EducationWEBPrinting & Graphics13-JanUse this form to request copying jobs from Campus Copy in the Education Building.NA
Request for Services - Campus Copy UnionWEBPrinting & Graphics13-JanUse this form to request copying jobs from Campus Copy in the Student Union Building.NA
Request for Services - Print Shop/Print Shop CopyWEBPrinting & Graphics13-JanUse this form to request services for printing, copying, sending out variable data, printing posters, envelopes, bindery, or graphic design.NA
Request for Services - Sign ShopWEBPrinting & Graphics13-JanUse this form to request services from the Sign Shop such as vinyl lettering/decals, engraved signs, banners, posters, plastic/metal signs, name plates, name holders, or name tags.NA
Application for Sabbatical LeavePDFProvost18-NovUse this form to apply for faculty sabbatical leave.4400
Post Sabbatical Leave ReportPDFProvost14-SepUse this form to report faculty sabbatical leave activities.4400
Sabbatical Funds RequestPDFProvost17-AprUse this form to request sabbatical replacement funds.4400
Special Course Fee RequestPDFProvost18-OctUse this form to request additional fees for courses that incur extraordinary expenses not covered by tuition payments.4200
Approver Agreement (P-Card)PDFPurchasing18-JanUse this form to assign a p-card departmental coordinator. This form details their responsibilities as a p-card coordinator.6140
Cardholder User Agreement (P-Card)PDFPurchasing17-JunUse this form to agree to the terms and conditions of p-card use as a cardholder.6140
Excess, Salvage, or Trade-in (BSU) PDFPurchasing15-FebUse this form to note excess salvage or trade-in inventory itemsNA
Expanded Expense Account Code ListEXCELPurchasing13-AugUse this document to reference or look-up expense account codes.6130
Non-Compliance Warning Form (P-Card)PDFPurchasing18-JanUse this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution.6140
P-Card ApplicationPDFPurchasing18-JanUse this form to apply to be a p-cardholder for a department. Requires single transaction and overall monthly limits to be set.6140
Reconciler Agreement (P-Card)PDFPurchasing18-JanUse this form to authorize an employee as a p-card reconciler, and ensure that they have reviewed the necessary materials.6140
Request for Sole SourcePDFPurchasing12-NovUse this form to request Sole Source Bids.6130
Restricted Merchant Category Codes (P-Card)PDFPurchasing17-JulUse this form to identify blocked/restricted merchant category codes. The University has restricted these as a method of preventing unauthorized charges.6140
Sales Tax Resale or Exemption FormPDFPurchasing17-SepUse this form to provide to vendors to support not charging us sales tax. Contact Purchasing for the form.6130
Substitute W-9/Direct Deposit Form and InstructionsW9 VendorPDFPurchasing19-MarUse this form for U.S. supplier record and ACH/EFT (Direct Deposit set-up. Federal law requires that we have on file a W-9 form with the taxpayer identification number for each person or entity to which the University makes a payment (complete Part 1 of this form). The U.S. supplier may receive payment by University check or Direct Deposit. The supplier must complete both Part 1 and Part 2 of this form to authorize payment via Direct Deposit.NA
Academic Adjustment FormPDFRegistrar12-AprUse this form to make individual adjustments to requirements stated in the Boise State University undergraduate catalog.NA
Academic Adjustment Form (Transfer Credit)PDFRegistrar12-AprUse this form to make transfer equivalencies.NA
Academic Appeals FormPDFRegistrar18-MayUse this form to request an exception to University policy such as late registration, complete withdrawal from a previous semester, or adding/dropping a class past the deadline, etc.NA
Catalog Request FormWEBRegistrarcurrentDepartments use this form to request a copy of the printed undergraduate academic catalog.NA
Classroom-Reservation RequestWEBRegistrarcurrentUse this form to reserve general purpose academic classrooms. These classrooms can only be reserved by University employees or members of officially recognized student organizations.NA
Credit for Prior Learning FormPDFRegistrar9-DecUse this form to apply for credit for challenge, credit for prereq not taken and portfolio.NA
Diploma Replacement Order FormPDFRegistrar8-NovUse this form to place an order for a replacement diploma, which will bear the signatures of the current University President and Registar, and have the words Replacement Diploma printed under the university seal. NA
Dropping a Class After the DeadlinePDFRegistrar18-AprUse this form to request to drop a class after the drop deadline, only can be used if the student is passing the class at the time they wish to drop.3010
Early Reinstatement Plan of StudyPDFRegistrar11-FebPart of the appeals process. Use this form to develop a study plan with an advisor for early reinstatement after academic dismissal.NA
Exceed 21 Credit Hours RequestPDFRegistrar13-AprUse this form if you want to take more than 21 credits in a semester, you will need to work with your advisor to complete this form.NA
Faculty Initiated DropPDFRegistrar2007Use this form to drop a student for non-attendance in a class where a student has not attended one of the first two class sessions for courses that meet more than once a week, or the first session of a course that meets once a week. .NA
Family Education Rights and Privacy Act Confidentiality StatementPDFRegistrar7-JulUse this form to review information regarding student confidentiality, privacy, and records. 2250
Grade ExclusionPDFRegistrarPart of the appeals process. Use this form to petition to exclude from GPA calculation a semester(s) grades earned at Boise State University or at another institution. You must meet certain criteria in order to complete this request.2210
Idaho Residency Determination WorksheetWEBRegistrar18-AugUse this form to determine if you meet the qualifications to claim Idaho Residency for fee paying purposes.NA
Independent Study ApplicationWEBRegistrarcurrentGraduate Students. Use this form to request approval for independent study.NA
Independent Study Application for Undergraduate StudentsWEBRegistrar9-FebUse this form to apply for undergraduate independent study.3050
Permit for Seniors to Take Graduate CoursesPDFRegistrar13-NovUse this form to allow a senior student to enroll in graduate courses without being admitted into the graduate program.3050
Query Request FormWEBRegistrarcurrentUse this form to request a query to be run for students meeting certain criteria. If a mass email is to be distributed, it must have prior approval from the VP of Student Affairs. NA
Reading and Conference ApplicationPDFRegistrar13-AugGraduate Students. Use this form to apply for Readings and ConferenceNA
Receiving Credit for English Composition Based on Test ScoresPDFRegistrar13-AprUse this form to get credit for English 101 and/or English 102 based on ACT or SAT test scores.
Registration Override FormPDFRegistrar10-SepUse this form for section changes, dropping co-requisites,adding full workshops, time conflicts or support of an appeal. NA
Release of InformationPDFRegistrar13-AprUse this form to allow the release of information to a private individual or agency specifically listed by the student. Also, use this form to rescind the release of information.2250
Request to Exceed Maximum Course RegistrationPDFRegistrar13-MayUse this form to request to exceed the three time registration maximum for a course that is allowed for students.NA
Request to Repeat a CoursePDFRegistrar13-AprGraduate Students. A graduate student who has completed a graduate course for credit may attempt to repeat that course once to improve the grade with the written approval of the graduate program coordinator.2190
Schedule Change Form - Fall/SpringWEBRegistrarcurrentUse this form to schedule a class, or change/edit information regarding an existing class in the fall/spring semester.
Schedule Change Form--Extended Studies (Summer Sessions, eCampus, Regional Sites)WEBRegistrarcurrentUse this form to schedule a class, or change/edit class information regarding existing classes that are offered in Summer Sessions, eCampus (online), at Regional Sites (Boise State Center at CWI, Gowen Field, Mountain Home, Twin Falls, Coeur d'Alene, Lewiston, and Micron) or on the weekend.NA
Second Baccalaureate Degree Transfer Credit Request FormPDFRegistrar11-JanUse this form to identify courses that were completed during a student's first baccalaureate degree that are prerequisites for courses in a second degree. This will make them recognized by BroncoWeb, and will be entered for requisite purposes only.NA
Senior Citizen Fee Rate WaiverPDFRegistrar13-MarTo receive the senior citizen rate, first apply for admission, then request the Idaho Senior Citizen's Fee Reduction from the Payment and Disbursement Center.
Student Athlete DropPDFRegistrar12-OctStudent Athletes complete this form to drop class(s).2060
Student Information Update FormPDFRegistrar13-MayUse this form to change a student's name, address, or advisor.
Transcript RequestWEBRegistrar15-JulUse this form to request an official transcript be sent out.
Withdrawal/Re-Registration AffidavitPDFRegistrar13-AprUse this form to document that a student understands that if they withdraw from Boise State for a second time during a term/semester, the official withdrawal date will become the date of their first withdrawal.
Authorized Volunteer Services Agreement FormPDFRisk Management & Insurance14-JunVolunteer Services AgreementNA
Auto Accident Report GuideWEBRisk Management & Insurance18-MarUse this form to report an auto accident/damage involving University owned, leased, or rented vehicles.NA
Auto Physical Damage Add or Delete Vehicle CoverageEXCELRisk Management & Insurance18-MarUse this form to Add or Delete University vehicles for insurance coverage.NA
Boise State Fine Art Museum TemplateEXCELRisk Management & Insurance18-MarUse this form to report items for Fine Art insurance coverage.NA
Boise State Loaned Property AgreementWORDRisk Management & Insurance14-NovUse this agreement/form to document and report non-owned property on loan to the University for insurance purposes.NA
Driver's Expectations FormPDFRisk Management & Insurance14-OctUse this form when checking out/reserving motor pool vehicles.NA
Emergency Response Information and InstructionsWEBRisk Management & InsurancecurrentUse this site to review guidelines and procedures for emergency situations. It outlines what should and should not be done.NA
Faculty Led Study Abroad ChecklistPDFRisk Management & Insurance16-AugProvides information to Faculty that will be leading studies abroad.NA
Food Preparation Insurance RequirementsPDFRisk Management & Insurance17-AugFood Preparation Guidelines and Insurance RequirementsNA
Foreign Travel FormEXCELRisk Management & Insurance18-MarUse this form, prior to departure, to report travel outside the US, Canada, and US Territories to activate State liability coverage and travel assistance.NA
Incident/Accident Injury Report FormWEBRisk Management & Insurance16-OctUse this form to report an accident/incident or injury that occurred on campus or on the job. DO NOT use for employee injury. See Supervisor's Accident Report rev 10/16 (online form)NA
Insurance Requirements Bus/Shuttle CompaniesPDFRisk Management & Insurance18-MarCertificate Of Insurance Requirements For Bus/Shuttle CompaniesNA
Personal Vehicle Use On University BusinessPDFRisk Management & Insurance14-NovUse this form for Employees or Students using their personal vehicles for University business. Use of personal vehicles for University business is not recommended.NA
Property Loss ReportWEBRisk Management & Insurance16-OctUse this form to report property loss of state property.NA
Required Training For Motor Vehicle Operators Conducting University BusinessWEBRisk Management & Insurance5-SepRequired Training For Motor Vehicle Operators Conducting University Business. See University Policy 9040.9040
Student Travel FormPDFRisk Management & Insurance15-JulEvery student participating in a university sponsored trip must read and sign this consent form prior to departure or the beginning of the event. In addition, students who are younger than 18 years of age must have the signature of a parent or guardian.*6180
Third Party Insurance RequirementsPDFRisk Management & Insurance14-OctCertificate of Insurance requirements for Third party vendors/contractors/performers providing services, events, or seeking to use University facilities.NA
TULIP Urmia Brochure/FAQPDFRisk Management & Insurance12-OctInformation on Tenant-User Liability Insurance Policy.NA
Worker's Compensation Process and Preferred Provider MapsPDFRisk Management & Insurance18-MayWorker's Compensation Claim Process Flowchart and Preferred Provider mapsNA
Worker's Compensation Supervisors Accident ReportWEBRisk Management & Insurance16-OctUse this form to file a Supervisor's report for Worker's CompensationNA
University Health Services info and mapPDFRisk Management & Insurance15-SepMemo and map outlining the selection of University Health Services as the preferred medical provider for worker's compensation injuries.NA
All Office of Sponsored Programs FormsWEBSponsored ProgramscurrentUse this url to link to all current OSP forms.NA
Academic Dishonesty Report FormPDFStudent Conduct Program12-AugUse this form to guide and outline academic dishonesty when confronting a student about it.2020
Conduct Report FormPDFStudent Conduct Program8-JunUse this form to explain the situation, or evidence for a Student Code of Conduct Charge either as the complainant, the respondent, or as a co-complainant or witness.2020
Fee/Tuition Payment RequestPDFStudent Financial Services16-NovUse this form to make fee and/or tuition payments for Boise State University undergraduate and graduate students.NA
Release of InformationPDFStudent Financial Services13-AprUse this form to acquire permission from a student to release information, or rescind that information release from certain individuals detailed by the student.2250
Student Financials Upload (SFUpload)EXCELStudent Financial Services17-OctUse this form to request a stipend or fellowship payment on a student account. Includes instructions. Formerly titled Stipend & Fellowship Request form.NA
Student Financials Upload (SFUpload) payment determination documentPDFStudent Financial Services17-AprSupplemental information for the updated Student Financials Upload form.NA
University Fee Appeal FormPDFStudent Financial Services18-JulStudents who withdraw from one or more courses, due to circumstances outside of their control, may submit the appeal application to request a refund of fees.NA
W-9S, Request For Student's Identification NumberPDFStudent Financial Services8-MarRequest for Student's or Borrower's Taxpayer ID Number and CertificationNA
Automobile Use Mileage LogPDFWORDTax Reporting10-MarUse this form to document miles driven for business purposes.NA
Social Club Activity Certification and LogPDFWORDTax Reporting10-MarUse this form to document activity in a social club, distinguishing between official University business and personal activities. 6190
Social Club Authorization FormPDFTax Reporting10-FebUse this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.6190
Telecommute Request FormWEBTax Reporting17-AugUse this form to apply for telecommuting status as a University employee.NA
Beverage Donation Request (Coca-Cola)WEBTrademark Licensing and Enforcement7/12/17Use the form for university departments and student clubs and organizations to request donations of beverage product to support activities throughout the year and enhance student life.6030
Motor Pool Reservation InformationWEBTransportationcurrentReview the steps to renting a vehicle from the Boise State University Motor Pool.6180
Parking Validation/Day Pass Request FormWEBTransportationcurrentUse this form to order validation stamps, parking day passes, department special permits, or visitor permits.NA
Parking- Event Parking FormWEBTransportationcurrentUse this form to request certain parking lots to be reserved for specific events on a given date and time.NA
Parking- General Ticket AppealWEBTransportationcurrentUse this form to appeal a parking citation.NA
Accounts Receivable Invoice TemplateEXCELTreasury Management17-AprUse this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information.NA
Accounts Receivable Invoice Template InstructionsPDFTreasury Management17-Aprinstructions for the Accounts Receivable Invoice TemplateNA
Approval Workflow Maintenance FormWEBUFS - Office of Continuous Improvement18-NovaUse this form to update participants in the standard approval workflow for Expense Reports, Purchasing Requisitions and Budget Transfer in OFC."NA
Multiple AWF Request TemplateEXCELUFS - Office of Continuous Improvement19-JanAttach this template to the Approval Workflow Maintenance Form to request multiple updates.NA
Health and Wellness Release Time FormPDFUniversity Health Services16-OctUse this form to request 60 minutes of health and wellness release time per week needs to include details regarding days/times of utilization.NA
Request to Send Mass Email to StudentWEBVice President for Student Affairs currentUse this form to request to send a mass E-mail to students. Must seek the permission of the Vice President for Student Affairs.
More about mass email guidelines
Approval Request for Affiliate/Visitor Status and ServicesWEBVPFA16-NovUse this form to provide visitors and affiliates with campus services related to their campus role.NA
Authorization to Transfer Funds to Boise State University FoundationPDFVPFA16-JulTo request approval for a transfer of funds from University to Boise State University Foundation.NA
Automobile Use Mileage LogPDFWORDVPFA10-MarUse this form to document miles driven for business purposes.6190
Petty Cash Change Fund Action FormPDFVPFA16-JulUse this form to establish a petty cash fund, make changes to a petty cash/change fund, or close a petty cash fund.6020
Records Retention FormVPFAAvailable in Printing & Graphics ext. 1269
Social Club Activity Certification and LogPDFWORDVPFA10-MarUse this form to document activity in a social club, distinguishing between official University business and personal activities. 6190
Social Club Authorization FormPDFVPFA10-FebUse this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.6190