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Best Practices

A Collection of Tested Practices Used Across Campus

Best practices will be added monthly based on submissions from campus departments.
Visit often for new best practices oriented by problem, solution, and outcome.

To submit a best practice, complete the Template and submit here.

ProblemSolutionResourcesSubmitted byLast Updated
Too much paper, shadow systems
Athletics
Consolidation of duplicate processesPatrica Moran, Tori Lewis2/17
Reports not offering data needed
Chelsea Avery
Learn tool and create customized reportsChelsea Avery2/17
Old system,no longer available
Claudia Scott
Created Materials Payment ProceduresClaudia Scott2/17
Time for training limited
COHS LEAN
Identified department 'Subject Matter Experts'subject-matter-expertsDori Hulme2/17
Two separate portfolio systems implemented
Educational Technology
Integration of the two systemsDr. Brett Shelton2/17
Design Chart of Accounts and define responsibility
Extended Studies
Identified criteria to best fit the department's needLynn Harrsch2/17
Contract process delayed necessary information
Judy Wayne & Tom Bailey
Using a Google form the information is available soonerJudy Wayne2/17
P-Card campus coding deadlines/employee absence
Library
Developed weekly coding intervalNancy Rosemheim2/17
too much paper, data inconsistent
Margie Smith
Leverage available software & toolsMargie Smith2/17
Implementation of new OFC process and Reporting
Megan DuPre
Created job aid and review processMegan DuPre2/17
Permission number process ineffective/inconsistent
Rob Anson
Created Centralized Numbers processRob Anson2/17
No Defined P-card Process
SOPS
Defined department deadlines and processMaria Tellez2/17
Redundant forms for similar tasks
Teri Gormley
Combined several formsTeri Gormley2/17
University contract process took too long
Rachel Burdick
Collaborated with OIT to create online processsubmitting-a-contractRachel Burdick2/17
Inaccurate and late P-Card transaction submission for approvalWeekly Sign off and Reconciliation, Electronic Documentation in a Shared Drive, Clearly Defined Requirements for Documentation & Business Purpose, and Use of ReconcilersP-Card Posting Best PracticesOCI Process Improvement Team3/18