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W-2 Process Schedule

ProcessDescriptionTiming
Update Mailing Address for W-2 Form and 1042 FormTo ensure the correct address is printed on the tax forms, employees must update their mailing or permanent address in PeopleSoft by January 15.By January 15, 2019
Electronic Distribution of Online W-2 FormsEmployees must consent prior to the announced deadline to ensure the electronic W-2 Form is available. Employees who do not consent prior to the deadline will automatically receive a paper copy, which will be distributed by U.S. Postal Service.Consent for 2018 W-2 (wages earned in 2018)  is open until midnight January 10, 2019
Electronic W-2 AvailabilityEmployees who have elected an electronic W-2 will receive notification when the electronic W-2 Form is available. Notification will be sent to the email address provided in the consent process.January 31, 2019
Mailing Distribution of W-2 StatementsPaper W-2 Forms will be mailed via U.S. Postal Service on January 31, 2019.January 31, 2019
Reissues/Duplicate W-2
Forms
Employees who have consented to receive their W-2 electronically may retrieve forms for 2007 through 2017 now via PeopleSoft. Form W-2 for 2018 will be available January 31, 2019.

Employees who have consented to receive electronic W-2:
  • Prior Tax Years Immediately

  • Current Tax Year, January 31, 2019

Employees who have not consented to receive their W-2 electronically may request a copy of the 2018 W-2 on or after February 15, 2019.Paper Copy Requests
February 15, 2019