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Time and Labor How To Resources


Google Calendar Add-on for Reminders
Payroll Due Dates

Employee Time Entry – due Mondays

Comp Time Cycle
Employee Job Information
Funding Source Changes
Hours Worked and Rounding
Jury Duty
Log In and Time Entry Overview
On Call & Call Back
Overtime to Accrue Comp Time
Overtime to be Paid
Shift Work and Holiday Pay
Travel Time for Day Travel
Travel Time for Overnight Travel

Supervisor Approval – due Tuesdays

Accessing your EmployeesAccess all of your employees or sub-groups
Approving Time and Leave Hours
Report Time & Making ChangesReport time for your employee or correct hours submitted
Supervisor/Manager Self Service – Employee Info
View TimeSee if time has already been approved or time that has been submitted before

Business Manager Self Service
Payroll Training Classes
Time Sheet (paper) & Time Reporting Codes

Comp (Compensatory) Time

Comp time earned July 1 through December 31 and not used by June 30 or last pay period of the Fiscal Year, will be paid in the first paycheck in July. Comp time earned January 1 through June 30 and not used by December 31 or last pay period of the calendar year, will be paid in the first paycheck in January.

How does Comp Time Pay Off work?

In general, compensatory (comp) time earned in the first six months of the year, if not used in the second six months of the year, is paid out in the first check of January. This cycle repeats every six months with pay outs in January and July. For 2017 the actual dates are:

Comp Time EarnedComp Time Used ByComp Time Payout
6/5/16 – 12/17/166/17/177/14/17
12/18/16 – 6/17/1712/16/171/12/18
6/18/17 – 12/16/176/16/187/13/18

Vacation Leave Accruals

Refer to Boise State University Policy #7360 and Boise State University Policy #7290 IIB

Classified and Professional Overtime Eligible Employees

Leave PlanYears Employed*Hours Accrued Per Pay Period**Rate % Accrued Per HourMaximum***
A0-5 years3.7 hours0.04615192 hours
B5-10 years4.6 hours0.05769240 hours
C10-15 years5.5 hours0.06923288 hours
D15+ years6.5 hours0.08077336 hours

Professional Salaried Employees

Leave PlanYears EmployedHours Accrued Per Pay Period**Rate % Accrued Per HourMaximum***
Xn/a7.40.09240240 hours

*Based on 40 hours per week Credited State Service hours or 2080 hours per year
** Pay period is based on 80 hours worked. Vacation accrual will be prorated if fewer hours worked, rate % accrued per hour will be used.
*** Hours accrued beyond the maximum will be lost.

Trouble Shooting

You get the error message, “Not an Active Time Reporter”This occurs when your job start date is not the Sunday of the beginning of a pay period. Here’s what you’ll need to do:
In Time & Labor

  • Change the View By: drop down to Week

  • Change the Date to (your start date)

  • Click Refresh

If the boxes still don’t open up, call payroll at 426-4440
The boxes are grey and won’t let you enter time
Can’t see your employee’s time sheet

  • Make sure the employee submitted time. You will only see employees that have entered their hours.

  • It may have been approved by your supervisor. Your supervisor can see their direct reports (you) and your direct reports (your employees), sometimes they approve all by mistake.

You can look at Report Time and View Time to see if the employee reported and if and who approved the time.