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Capital Construction

GOVERNING AUTHORITY
Please review Boise State University Policy 6160, Capital Improvement Project Authorization, for information on University policy and procedure for requesting capital improvements and Boise State University Policy 6030, Contractual Agreement, for information on approval procedures for contract and lease agreements that obligate Boise State University.

Idaho State Board of Education Policy Section  V.K.

1. Authorization Limits

Without regard to the source of funding, before any institution or agency under the governance of the Board begins to make capital improvements, either in the form of alteration and repair to existing facilities or construction of new facilities, it must be authorized based on the limits listed below. Projects requiring executive director or Board approval must include a separate budget line for architects, engineers, or construction managers and engineering services for the project cost.

Project Originally
Authorized By
Original Project
Cost
Cumulative
Value of
Change(s)
Aggregate Revised
Project Cost
Change
Authorized By
Local Agency$500,000Any$500,000Local Agency
Local Agency$500,000Any$500,000-$1,000,000Executive Director
Local Agency$500,000Any$1,000,000SBOE
Executive Director$500,000-$1,000,000$500,000$1,000,000Local Agency
Executive Director$500,000-$1,000,000Any$1,000,000SBOE
SBOE$1,000,000$500,000AnyLocal Agency
SBOE$1,000,000$500,000-$1,000,000AnyExecutive Director
SBOE$1,000,000$1,000,000AnySBOE

PROCESS
Project Approvals.  Prior to commencement of project (if project cost is estimated to be between five hundred thousand dollars ($500,000) and one million dollars $1,000,000) it must be approved by the State Board of Education Executive Director.  Please contact Lola Michaels, Finance and Administration, for requirements for such a submission.

Example of memo submission to SBOE executive director:
Request Approval – John B. Barnes Towers Elevator Replacement

Note: Include copies of pertinent supporting documents, e.g. purchase order, contracts.

Major Project Approvals – Proposed Plans.    If the cost of the project is estimated to exceed one million dollars ($1,000,000), it must be submitted to the full Board prior to commencement of project for its review and approval. Please contact Lola Michaels for requirements for such a submission.

Example of Agenda Submission for Board approval:
Construction approval for new College of Business and Economics Building

Note:  Include copies of pertinent supporting documents, e.g. purchase order, contracts.  (For correct formatting style, use the “Template for Agenda Item-Institutional Cover Page”, under the Forms and Instructions button at the left of this page.)

Flow Charts showing the steps involved in capital projects: