Tax Compliance

May 27, 2011
Accountable Plan Policy 6290 has been revised to align with IRS requirements regarding reimbursements to employees.  The new policy disallows payment of reimbursement requests for expenses incurred more than 120 days prior to the date the reimbursement request is submitted. Requests submitted more than 60 days after the expense is incurred will still be taxable; requests submitted more than 120 days after the expense is incurred will be returned to the employee unprocessed.

March 29, 2011
New Rules Pertaining to Out-of-State Employees.  If an employee (or potential employee) intends to work outside of Idaho for more than 30 days, that individual cannot begin work until s/he receives special authorization from the University due to tax, workers compensation and unemployment insurance requirements. Supervisors seeking to hire or relocate employees to an out-of-state location either at the University’s request or because the employee holds a position that typically involves performing services off-site (e.g., distance ed instructor) should complete the Telecommuting Short Form to obtain authorization. Please be aware that depending upon the jurisdiction in which the employee is located, the authorization process can take up to 8 weeks. Employee-Initiated telecommuting requests are handled by Human Resource Services; please contact 426-1616 for information and instructions.