Accounts Payable

Quick Links

Accounts Payable Changes to Forms and Procedure 2012 (ppt)

Running the AP DDR Query in PeopleSoft 8[1].8(pdf)

Running the EX DDR Query in PeopleSoft 8[1].8 (pdf)

Using Vendor Inquiry in PeopleSoft 8[1].8 (pdf)

Using Payment Inquiry in PeopleSoft 8[1].8 (pdf)

Using Voucher Inquiry in PeopleSoft (pdf)

Accounts Payable is dedicated to providing timely, accurate, and efficient disbursement services to the University community while safeguarding the assets of the University and the State.

Accounts Payable Function

It is the function of Accounts Payable to review all expenditure documentation for accuracy and validity and give the final approval for disbursement of funds in payment for goods and services received by the University. The Accounts Payable staff are responsible for assuring compliance with all applicable State of Idaho and University rules and regulations for non-payroll expense, and for consistent application of relevant controls, policies, procedures, federal and state law.

Announcements/Changes/Enhancements

February 1, 2012- Revised Payment Request form
The Payment Request form has been revised and replaces the following forms: Non-compensatory Payment Request form, IC Statement of Services Rendered, Honorarium & Expense Authorization form, and Host Family Payment Request form. Payments that formerly were requested on these forms should now be requested via the revised Payment Request form.

January 2012 – Independent Contractor Changes
BSU Policy 6150- Independent Contractor Services – changes in policy requires formal approval from Accounts Payable BEFORE the service start date or the individual must be paid as an employee through Human Resources. Procedures, including forms, have been revised to accommodate the changes. Please see the Independent Contractors page for details.

September 2011 – Travel Account Code Changes

May 27, 2011 Changes to Accountable Plan Rules (related to time allowed for reimbursement)